A headquarters for the whole reunion
Invitations and RSVPs are the first ten percent. This is the other ninety — every detail in one place, visible to the whole committee, so the work spreads out instead of landing on one person.
Every family has that one person who ends up holding the whole reunion in their head: the hotel block, the deposit deadline, who’s driving from the airport, whose kid can’t have peanuts, who still owes for their plate. It doesn’t have to work that way.
Who's coming, and who's paying
Start with the headcount, then handle what comes after it. Adults and children counted separately, and payments tracked by who covered whom.
- RSVPs and registrationA live headcount you can actually plan against.
- One person pays for a householdJan covered her husband, three kids, and her mother-in-law.
- Guests, not just familyCounted and tracked alongside everyone else.
- See who hasn't repliedAnd who hasn't paid, without chasing a spreadsheet.
The schedule
Build the itinerary once, and everyone works from it. Activities, times, locations, and who's leading each one.
- Day-by-day scheduleVisible to the whole family, updated as it changes.
- Sign-ups for limited spotsThe boat tour only holds thirty.
- Volunteer slots people claimNobody has to be assigned by text message.
- Print the programFor the relatives who want paper in hand.
Venues and contracts
The hall, the hotel block, the park pavilion. Contacts, deadlines, and signed contracts kept with the reunion instead of in one person's email.
- Every venue with its contactAnd the deposit deadline you can't afford to miss.
- Upload the contractSo the committee can read it, not just hear about it.
- Hotel room blocksTied to the venue they belong to.
Getting everyone there
The part that always happens over scattered texts. Who lands when, who's picking them up, and how everyone gets between venues.
- Arrivals and departuresFlights, times, airports, party size.
- Airport pickups, assignedSomebody's got Aunt Zelda at 4:15, and everyone knows who.
- Rides between activitiesInstead of counting seats in the parking lot.
Food
Meals for a crowd, with the details that matter to the people eating them.
- Menus and headcounts per mealSo the caterer gets one number, not five guesses.
- Dietary needs recorded onceChris is vegan, Marcus can't have shellfish — and whoever's cooking can see it.
- Potluck sign-upsSo the spread isn't six pans of macaroni.
Seating chart
Assign the room in minutes, then walk in with everything already on paper.
- Tables assigned in minutesChoose your tables, then drag and drop people one at a time, by household, or auto-seat the entire room in one pass.
- Everyone knows where they sitFamily members see their own table the moment you publish — the assignment flows straight to their seat, no confusion at the door.
- A count for the catererMeals and dietary needs totalled per table for the kitchen — one number, not five guesses.
- Print everything the day needsAn alphabetical escort list for the door, tent cards for every table, and a ready-to-send rental list — all printed straight from your seating chart.
T-shirts and keepsakes
Orders by person and size, totalled for you. Judith needs a black XL, and the order sheet says so.
- Sizes by personAdults and children, counted separately.
- Guest orders tooAlongside member orders, in the same total.
- One total for the printerNo transcribing from a group chat.
Money
The part nobody enjoys and everybody asks about.
- Set a budget firstBefore you commit to a venue or a caterer.
- Track the real cost against itAs deposits and invoices land.
- Upload receipts as you goSo you can show where the money went. Someone always asks.
Talking to everyone
Email for the plan, text for the moment. Reach the whole family, or just the people affected.
- Family-wide email and newslettersThe plan, the reminders, the recap.
- Text one activity's group"Bowling group, hotel lobby at 6." Six people, not a hundred.
- Everyone controls what they getPer person, per channel.
Photos and the archive
The pictures stop living on forty different phones.
- Everyone uploads from their phoneDuring the reunion, not weeks later.
- One shared albumThe whole family can browse it afterward.
- It stays in your archiveWith the rest of your family's history.
Games
Cards, boards, and screens for a room with three generations in it — and someone besides you to run them.
- Printed, on-screen, and host-runChoose the mix that fits your family.
- Built from your own familyYour tree, your archive, your polls.
Nobody should run a reunion alone
Give each part to the person who’ll do it best, and give them access to that part only. The cousin running games doesn’t see the budget. The person booking the hotel doesn’t need the t-shirt orders.
Want to see it in action?
Request a demo